HR Templates for Indian Startups 2026

Why HR Templates Are Essential

HR templates are a must-have for Indian startups in 2026. They help you create clear, compliant, and professional HR policies and processes without starting from scratch. Templates save time, ensure consistency, and help you stay audit-ready.

This article provides free HR templates for Indian startups, including attendance policy, leave policy, code of conduct, remote work policy, salary breakup, onboarding, and offboarding checklists.

Attendance Policy Template

Key Elements

• Working hours and weekly offs
• Grace period for late arrivals
• Breaks and lunch rules
• Remote work attendance rules
• Overtime and partial day rules
• Unauthorized absence and penalties

Leave Policy Template

Key Elements

• Types of leave (casual, sick, earned/privilege, unpaid, special)
• Annual leave entitlement and accrual
• Holiday list
• Approval process and notice periods
• Probation vs confirmed employees
• Leave encashment and loss of pay rules
• Emergency leave provisions

Code of Conduct Policy Template

Key Elements

• Professionalism and respect
• Anti-discrimination and harassment
• Confidentiality and data protection
• Conflict of interest
• Use of company property
• Social media and public communication
• Compliance and reporting violations

Remote Work Policy Template

Key Elements

• Eligibility for remote work
• Core hours and availability expectations
• Communication tools and expectations
• Productivity and output expectations
• Equipment and internet requirements
• Data security and confidentiality
• Attendance and time tracking
• Leave and holidays for remote employees
• Performance reviews for remote employees
• Compliance requirements

Salary Breakup Template

Key Elements

• CTC, gross, and in-hand salary definitions
• Basic salary
• House Rent Allowance HRA
• Special allowance
• Performance incentives
• Employer contributions PF, gratuity)
• Other benefits and perks

Onboarding Checklist Template

Key Elements

• Issuing appointment letters and employment contracts
• Collecting KYC documents PAN, Aadhaar, bank details)
• Providing a welcome kit and induction program
• Explaining company policies, culture, and expectations
• Setting up employee accounts and access
• Training and orientation

Offboarding Checklist Template

Key Elements

• Resignation and notice period
• Exit interview and feedback
• Asset return and handover
• Full and final settlement
• Documentation and record updates
• Employee feedback and suggestions

How OxHRM Helps with HR Templates

OxHRM provides digital HR templates and checklists that you can customize for your startup. Benefits include:

• Easy customization for different roles and departments
• Digital storage and version control
• Employee acknowledgments and tracking
• Integration with attendance, leave, and payroll modules

Conclusion: Streamline Your HR Processes

HR templates are essential for Indian startups in 2026. They help you create clear, compliant, and professional HR policies and processes. Download our free templates and streamline your HR processes today.

If youʼre looking for a reliable HRMS to manage your templates and HR processes, consider OxHRM. Itʼs designed for Indian startups, with features for payroll, attendance, leave, compliance, and more.

Ready to simplify your HR processes? Book a demo or start a free trial of OxHRM today.